Project Information Collection and Screening
- Market Monitoring: Assign dedicated personnel to pay attention to channels such as government procurement websites, enterprise bidding platforms, and industry association announcements.
- Project Screening: Evaluate the feasibility and potential benefits based on the institution's business scope, qualification capabilities, and resource advantages.
Bidding Registration and Document Acquisition
- Registration Preparation: Prepare materials such as business license copies, qualification certificates, and power of attorney of the legal representative.
- Registration: Complete the bidding registration procedures online or offline within the specified time.
- Document Acquisition: Obtain the bidding documents in a timely manner after successful registration, check the integrity of the documents, and communicate any doubts.
- It collects relevant information about competitors in the market, including data such as their past bidding records, project achievements, product features, and market reputation.
- It uses the large language model to conduct in-depth analysis of these data and predict the possible strategies and quotation ranges of competitors in this bidding. For example, by analyzing the technical solutions and business quotation models of competitors in similar projects in the past, combined with their recent corporate developments and market trends, it speculates on their technical highlights and price positioning in this bidding.
- It feeds the analysis results back to the bidding proposal generation agent to assist in formulating differentiated bidding strategies to improve the probability of winning the bid.
Project Analysis and Strategy Formulation
- Document Interpretation: Organize business personnel, technical experts, etc. to clarify the key content.
- Requirement Analysis: Analyze the potential needs of the tenderer by combining the bidding documents and market research.
- Strategy Formulation: Determine strategies for bidding quotations, technical solution presentations, and business clause responses.
- It is responsible for collecting relevant data from internal systems (such as enterprise resource management systems, project management systems, etc.) and external data sources (such as industry websites, government bidding platforms, market research institutions, etc.) to ensure the timeliness and integrity of the system data.
- It regularly updates and cleans the data, removes redundant and incorrect data, and improves data quality. For example, it crawls the latest market dynamic information from industry websites every day, updates the project progress data of competitors once a week, and preprocesses the collected data, such as unifying the data format and removing noise, before storing it in the data storage module.
Bidding Document Compilation
- Team Formation: Establish a team for bidding document compilation, including business writers, technical solution designers, document editors and reviewers, and clarify the responsibilities of each member.
- Content Compilation
- Business Part: Provide materials such as company profiles, highlight advantages and compatibility.
- Technical Part: Elaborate on the technical solution to ensure its advancement, feasibility, and pertinence.
- Other Parts: Compile content such as project implementation plans according to the project.
- Document Review and Binding: Conduct multiple cross-reviews and bind and seal the documents as required.
Bidding Document Submission and Bid Opening
- Document Submission: Have dedicated personnel deliver or mail the bidding documents before the deadline and keep the vouchers.
- Bid Opening Participation: Decide whether to participate and record the bid opening information.
Follow-up and Q&A during the Evaluation Process
- Keep in Touch: Keep the phone open during the evaluation period.
- Q&A Preparation: Prepare detailed and accurate reply materials in advance.
Follow-up Work after Winning the Bid or Summary of Losing the Bid
- Work after Winning the Bid: Sign the contract, organize the project team, and communicate with the tenderer for project kick-off.
- Summary of Losing the Bid: Collect information, analyze the reasons, and summarize the experience and lessons.
